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Garda Vetting

What is Garda Vetting?

Garda vetting is process of checking a person’s background to see if there are any issues which would make him/her unsuitable to work or volunteer in an environment with children and/or vulnerable adults.
The person being vetted (the applicant) gives written authorisation for An Garda Síochána to disclose to ITB details of all prosecutions, successful or not, pending or completed recorded in the State at the time of application.

Why is Garda Vetting Required

Various courses in ITB require students to be Garda vetted. To ensure the protection of the public and to justify public trust and confidence, the Institute is committed to ensuring that only suitable candidates are allowed to undertake specific parts of the programmes. Without satisfactory Garda clearance, students will be unable to complete the work placement module of their course and consequently will be unable to complete their course or receive an award.

How will I know if I need to complete the Garda vetting process?

If you are a student on any of the following courses, you must be Garda vetted:

  • Social Care
  • Community and Youth Development
  • Early Childhood Care and Education
  • Sports Management
  • Horticulture

This list may be added to should the need arise for students on other courses to be vetted.

How do I apply for Garda Vetting?

All first years on the above courses will receive a Garda Vetting Invitation Form at the beginning of semester one which they must complete. They will then be invited through their student e-mail to apply online to the National Vetting Bureau e-vetting system.

How long will it take?

Currently, it takes about 3 weeks from the time the student submits the online application on the e-vetting system.

When do I get my Garda clearance letter?

The Garda Vetting Committee meets regularly to review Garda vetted application forms.  Based on the information returned by the National Vetting Bureau the Garda Vetting committee decides whether or not the student is cleared for placement.  A letter is then issued to the SID desk and an email is issued to the student (via the ITB student email) stating that a Garda clearance letter is available for collection. 

If you have any queries you can contact either:

Rachel Dockrell: 01 885 1023

Linda McWeeney: 01 885 1342

What should I do if I lose my Garda clearance letter?

If you lose your Garda vetting clearance letter, additional copies are available at a cost of €20. 

Please click here to request and pay for a replacement copy.


Do I require a Police Clearance certificate?

Any student who has lived/worked abroad for 6 months or more is required to provide an original Police Clearance certificate from the country/countries that he/she has lived/worked in.

Who do I contact to obtain a Police Clearance certificate?

Please see appendix 3 of the Garda Vetting policy 3AD15 on the DMS.

What if I can’t obtain a Police Clearance certificate?

In order to comply with HSE regulations, all students should take reasonable steps to verify Police Clearances from other countries and these attempts should be recorded to establish a ‘paper trail’. The final decision in relation to the placement will be made by the placement provider.

Further Information

If you require any further information about the ITB Garda Vetting process, please download the following documents from ITB's intranet:

  • 2MP24 - Policy relating to approval of students for participation in environments with children or vulnerable adults
  • 3AD15 - Procedure for vetting students for placement in environment with children or vulnerable adults
  • 3SS09 - Student appeal procedure